Faculty & Staff Resources

The College of Engineering & Mines faculty and staff team is here to support your work. This page outlines the processes and contacts for the most common administrative tasks at CEM. When in doubt about where to start, reach out to a Department Support Specialist, who can connect you with the right resource or handle the request directly.

Forms

Faculty Travel Authorization

Faculty Travel Publication Application

Budgets and Finance

The Finance Manager oversees budget reporting and financial oversight for CEM and can provide a current snapshot of available funds, review funding sources and provide guidance on the appropriate account information for purchases, grants and other expenditures.

Academic Support

CEM staff support students and faculty across advising, course management and academic communications. The Academic Programs Coordinator and CEM Academic Advisors serve as the primary contacts for most student-facing needs, while Dept. Support Specialists assist faculty with course logistics and administrative tasks.

Course Scheduling and Enrollment

To add or modify a course, provide the following information to a Dept. Support Specialist: catalog number and class title, session length and meeting times, days and location, year and semester offered, credit hours, mode of delivery, class capacity, and faculty name and ID number.

Exams and Course Materials

Whenever feasible, exams and assignments should be graded electronically. For online courses, the Online Program Coordinator or the Online Student Support Coordinator can print exams and assignments. To order textbooks, contact a Dept. Support Specialist, who will work directly with the bookstore.

Scholarships

To process a scholarship award, provide the student’s name, student ID number and award amount to the Outreach & Recruiting Coordinator.

Student Communications

To distribute information to students, contact the Academic Programs Coordinator and specify which group of students should receive the message. The coordinator will send the information either as a standalone email or incorporate it into the next scheduled newsletter.

HR and Payroll

The Personnel & Payroll Officer coordinates all hiring, onboarding, offboarding and employee record changes for CEM. Most HR processes begin with the Personnel & Payroll Officer, who routes the appropriate forms for signatures and submits completed paperwork to UND Human Resources. Additionally, the Personnel & Payroll Officer can assist with:

Changing an employee's position, pay rate, title, department or reporting
Changing the funding for a position
Forms for funding course development or additional teaching duties
Forms for recruiting new faculty/staff positions (full-time, temporary or part-time)
Forms for hiring adjunct faculty
Coordinate the process for college-level review of tenure or promotion
Advertising/job announcements studdent positons
Obtaining access to a state vehicle and review odometer reporting requirements

Onboarding

New employees will work with the Personnel & Payroll Officer to complete all onboarding paperwork including the background check, the I-9 process if necessary. Required information includes the employee’s name, email address, employee ID if one exists, whether the candidate is currently employed with UND, salary or hourly wage, funding source and position number. Student hires should note whether the student is work-study eligible.

The Personnel & Payroll Officer also coordinates the issuance of onboarding items, which may include:

Keys, fobs and passcards
Safe combinations and passwords
Gas cards for state vehicles
ND State Driver ID cards
Name tags and security badges
UND Faculty/Staff ID cards
Parking Permits
UND Purchasing cards
Cell phones, computers and laptops
Training requirements

Offboarding

Work with the Personnel & Payroll Officer to coordinate the process. Examples of offboarding/termination items that must be returned can include:

Return of keys, fobs and passcards
Gas cards for state vehicles
ND State Driver ID cards
Name tags and security badges
UND Purchasing cards
Cell phones, computers and laptops

Additionally, those resigning should provide a resignation form/letter. Important reminders include:

Enter all time worked and leave taken in the HRMS system
Do not close a bank account before your last check is deposited. If necessary to close, contact Personnel & Payroll Officer to make other arrangements.
Complete an address change form if moving to receive all important documents regarding your employment.
When leaving the NDUS system, remember that your email address will be deactivated once you complete your employment.

Grant Management

CEM's Grant Analysts support faculty and staff through all phases of grant activity, from pre-award planning to post-award management. For questions related to grant-funded purchases, budget management or expenditure tracking, contact a Grant Analyst. For questions related to appropriated or local funding, contact the Finance Manager.

CEM Grants 101

Facilities

The CEM Facility & Library Manager oversees building operations, space management and access control for all CEM facilities. Contact the Facility & Library Manager for assistance with:

Maintenance and repair requests
Key and card access

Room Reservations

Faculty and staff can also search and reserve rooms directly through Outlook or contact your Dept. Support Specialist for assistance. Most conference rooms appear in the Outlook address book with a “UND” prefix, such as UND Twamley, UND Gamble or UND Facilities.

Reserving A CONFERENCE ROOM