Staff Support Directory

• Support and scheduling for Dean’s office
• Liaison between CEM/VPAA/HR/Shared Service Center (SSC) for all CEM Staff and Faculty recruitments and hires
• Maintain faculty/staff records including evaluations and P&T
• Coordinate Faculty Letters of Understanding (LOUs) process
• Maintain personnel records for faculty as the official office of records for those files
• Liaison between CEM/VPAA/HR/Shared Service Center(SSC) for all CEM Graduate and Undergraduate Student Employees recruitments and hires 
• Admin support for department chairs and faculty
• Manage tuition waivers
• Coordinate and distribute mail and deliveries 

 

• Department student support
• Liaison with Shared Service Center - procurement, P-cards, office supplies, food
• Course management in Campus Connection
• Collaborate with faculty for text book orders
• Coordinate faculty print requests with Duplicating Services and Admin students
• College support and outreach
• Liaison to Shared Service Center for travel and reimbursements for CEM

• Student communications
• Track/manage grad student progress
• Support for Grad Directors and Grad Programs Committee
• Support for Academic Programs Committee
• Liaison with Grad School and International Center
• Support for Courseleaf program management
• Recruiting and outreach to prospective students
• Work with Ad Astra and Registrar's Office to optimize classroom usage

• Provide services for online prospective & registered students / All general communications
• Liaison to the UND Campus for the online engineering students and to represent UND and CEM while promoting DEDP
• Update students on course & lab schedules and availability
• Prepare for summer laboratories on UND campus

• Provide support to faculty regarding online lectures, blackboard, courses, etc.
• Coordinate exams and proctors
• Grading support for faculty - printing/uploading/ downloading
• Ensure classes are scheduled in the appropriate rooms for recording purposes
• Request/add user when needed for TA
• Populate on-campus and DEDP groups in Blackboard for each course offered via distance

• College of Engineering & Mines reception
• Answering and/or directing all calls and emails for CEM
• Assist students in regard to advising appointments, registration issues, etc.
• Room & classroom scheduling
• Support student organization groups

• Edit for grammar, spelling, punctuation and correct structure of proposals, technical reports and other research related correspondence developed by CEM faculty and research staff, including providing assistance with formatting documents
• Provide support to CEM faculty/researchers in developing and writing supporting documentation for proposals and other research publications
• Provide support to the CEM Associate Dean for Research (ADR) in promoting the research activities of the college

• Assist PIs managing their whole research portfolio (grants, F&A, research match, appropriated research salary)
• Run PI and payroll reports as needed for Grants
• Assist in effort planning, fund distribution, projecting burn rates and grant close out
• Incumbents & Job Data Reports (projecting year into future)
• Tracking Cost Share and matching funds
• Supporting Cost Centers
• Audit Support and Internal Controls

• Assist PIs managing their whole research portfolio (grants, F&A, research match, appropriated research salary)
• Run PI and payroll reports as needed for Grants
• Assist in effort planning, fund distribution, projecting burn rates and grant close out
• Incumbents & Job Data Reports (projecting year into future)
• Tracking Cost Share and matching funds
• Supporting Cost Centers
• Audit Support and Internal Controls

• Assist faculty and staff in preparing and submitting external funding proposals
• Assist PIs in Award Budget Setup
• Assist Associate Dean for Research and CEM faculty and researchers in identifying funding opportunities
• Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM

• Assist researchers in the preparation of engineering bid documents and coordinate the process from submission to product receipt
• Assist researchers in obtaining equipment/materials cost estimates
• Assist researchers in comparing pricing and specifications among multiple vendors
• Work within a budget to procure commonly used equipment, supplies, and services from vendors

 

• Development/stewardship of relations between CEM alumni, corporations and foundations
• Identify, schedule and organize alumni activities for the purpose of development and stewardship and plan CEM special events
• Annual Giving campaign and Alumni Academy
• Write and assist with CEM press releases
• Interface with University Relations and media organizations for press releases, special events and announcements
• Produce the Engineering Magazine
• Maintain records for CEM alumni and corporate partners
• Stewardship calls, emails, and Thank-You’s to donors for gifts
• Schedules company info sessions

• Manage Geology Library
• Key and electronic access for all CEM
• CEM Safety Manager
• Coordinate building needs with Facilities
• Help in minor repair tasks related to building, instrumentation, and equipment upkeep
• Manage CEM phone lines
• CEM inventory, asset management & surplus property
• Act as a central contact point for external groups for tours of museum and coordinate students who lead them

• Provide one-on-one assistance, classroom instruction, and tutorials related to research skills
• Assist with scholarly communication topics
• Develop the library's engineering and sciences digital and print collections

• Identify and recruit high-quality students for engineering and geology programs at UND
• Promote UND CEM, the profession of engineering, and the study of engineering, science, and math to K-12 and community college students and the general public
• Coordinate retention activities and other student services for students across CEM
• Handle scholarships for all departments in addition to the college-wide scholarships
• Oversee Thank-You’s from scholarship recipients

• Strategic financial planning for all internal funding
• Strategic financial planning of external funding
• Financial efficiency
• Space inventory and management

• Financial Administration
• Provide leadership and oversight of financial operations within the College of Engineering and Mines (CEM) including the Research Institute for appropriated, local, grant and alumni funds
• Liaison with UND Alumni Foundation for Alumni fund usage questions to ensure restrictions are being met. Initiate Alumni request for payment when appropriate
• Budget Development and Implementation
• Monitor revenue and expenditure trends to ensure compliance with budgeted and forecasted revenue and expenditures