Faculty & Staff Resources

Jaggaer Login

Forms

CEM Faculty Research Travel and Publication Application
Editing Request Submission Form
Engineering Student New Hire Request Form: Used to provide information required to post Student position in Recruiting Solutions to Faculty Support Manager. Please complete in full and send to Faculty Support Manager for approval and submission to student employment website.
Faculty Request to Post Exams: Used to request exam posting by the Online Support office. Please complete in full and email to dedpexamsubmit@und.edu.
Travel Authorization: This form needs to be approved by the chair of the department before purchasing transportation or registration.

Travel, Expenses and Reimbursements

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The Shared Service Center will complete the entry into the PeopleSoft Travel & Expense module.

Traveler should complete the Travel Summary Form.
Include appropriate receipts
Submit information & form to Deans Office Support Specialist who will work with SSC.

CEM Contact

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

The Shared Service Center will complete the entry into the PeopleSoft Travel & Expense module. Create an email with the below information as send to the Deans Office Support Specialist:

Appropriate receipts
Employee Name & EMPL ID
Funding String for each item

CEM Contact

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Budgets and Finance

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Contact the Faculty Support Manager to run a PeopleSoft 'Fund Overview Report' or Information Builder 'Budget to Actual by Department Summary'

CEM Contact

hunter.sherlock@UND.edu
701.777.3411
Upson II
Grand Forks, ND 58202-7101

Contact the Faculty Support Manager to review the funds and provide the appropriate information.

CEM Contact

hunter.sherlock@UND.edu
701.777.3411
Upson II
Grand Forks, ND 58202-7101

Academic Support

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Undergraduate Students

The Administrative Support Specialist is the liaison with CEM Academic Advisors in assisting students in regards to advising appointments, registration issues

The Undergraduate Programs Coordinator will:

Assign Undergraduate CEM academic advisor and submit Registrar’s Office
Graduation Audits - Generate accurate and timely Graduation audits

When a new transfer student is admitted they are assigned both a faculty mentor and academic advisor by the CTA

Graduate Students

Graduate Prog Director assigns advisors for students in respective department

CEM Contacts:

CEM Academic Advisors can provide permission numbers for courses as long as student meets pre-requisites or is requested by course instructor to do so.

CEM Contact: CEM Academic Advisors

Whenever feasible, exams and assignments should be graded electronically. For Online courses the Online Support Specialist can print the exams/assignments -- they should coordinate with the CEM Dept Support Specialists

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

The Faculty Support Manager manages GTA/GRA appointments and associated paperwork in conjunction with the Directors, Chairs and Deans office.

CEM Contact:

hunter.sherlock@UND.edu
701.777.3411
Upson II
Grand Forks, ND 58202-7101

Contact the appropriate Graduate Programs Coordinator / Undergraduate Programs Coordinator

CEM Contact: Graduate Programs Coordinator / Undergraduate Programs Coordinator

Status sheets are no longer being updated. Instead, student progress can be tracked in Campus Connection through the Academic Requirements Report.

CEM Contact:

angela.lockwood@UND.edu
701.777.6489
Upson II 160N
Grand Forks, ND 58202-7101

Please provide the following information:

Catalog Number & Class Title
Session Length & Meeting times/days/location
Year & Semester Offered
Credit Hours
Mode of Delivery
Class Capacity
Faculty Name & ID number

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide details to the Dept Support Specialists

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide the following information to the Outreach Recruiting and Retention Specialist :

Student name
Student ID number
Award amount

CEM Contact: Outreach Recruiting and Retention Specialist

Provide list of students and information needed to Dept Support Specialists

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide the information to Academics Programs Coordinator (UG or GR)
Specify which group of students should receive the information
Academics Programs Coordinator will communicate information either as:
- A separate email
- Incorporated into the next scheduled newsletter

CEM Contact:

angela.lockwood@UND.edu
701.777.6489
Upson II 160N
Grand Forks, ND 58202-7101

Provide details to the Dept Support Specialists

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Contact the Dept Support Specialist who will work with the bookstore

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide details to the Dept Support Specialists

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

HR and Payroll

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Follow the In-Out processing form

Deans Office Support Specialist will coordinate.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Follow the In-Out processing form (https://campus.und.edu/human-resources/_files/docs/payroll/in-out-processing-checklist-2-2020.xls)

Deans Office Support Specialist will coordinate

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

The Shared Service Center (SSC) will create the Job Data Change Form that will get routed for signature and sent to Human Resources. Provide the following employee information to Deans Office Support Specialist to coordinate processing with the SSC.

EMPL ID#
Employee Name
Position Number
Dept ID
Job Code
Effective Date of Change
Change Necessary

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

The Shared Service Center will create the Position Funding Form that will get routed for signature and sent to Human Resources. Provide the following employee information to the Deans Office Support Specialist for processing with the SSC.

Effective Date for funding change
Position Number
Department Number
Employee name if the position is single occupant
Employee ID if the position is single occupant
Funding information including Fund, Department, Project (If applicable), Account and the Percent for the funding string

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Prior to the start of the additional duties, department chairs should work with the Deans Office Support Specialist to create a Letter of Understanding (LOU) that defines the scope of work and the compensation for the work.

Policies and Procedures

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

The Shared Service Center will create the Additional / Reduce Pay Request form that will get routed for signature and sent to Human Resources. Provide the following employee information to the Deans Office Support Specialist for processing with the SSC.

EMPLI ID#
Employee Name
Position Number
Dept #
Job Code
Earning Dates
Amt/Pay Period
Total Payment
Reason for the additional pay (attach LOU)

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Faculty Hiring (including Post-Docs)

Request to Recruit Form: Special Appointment or Tenure Track - Fully completed and signed by hiring manager. Sent to Dean's Office Support Specialist for Dean approval, then sent to Heather at Vice President's Office for approval.
100 point Matrix - Fully completed and sent to Dean's Office Support Specialist. Minimum/Preferred requirements must reflect the requirements on the job posting template
Faculty Job Posting Template - Fully completed and sent to Dean's Office Support Specialist.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Staff Hiring

First request a Compensation Review with HR, along with a Position Description.
Request to Recruit Form - Fully completed and signed by hiring manager. Routed for approvals by the Dean's Office Support Specialist to the Dean. E-mailed to Heather in Vice President's Office.
Completed copy of Position Description (if not already completed).
Staff Job Posting Template fully completed and sent to Dean's Office Support Specialist.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

1. Complete a Temp or Part-Time Job Posting Template and send to Dean's Office Support Specialist.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Contact the Deans Office Support Specialist to start the onboarding process with the Shared Service Center (SSC).

Hiring Manager complete the Engineering new hire form and provide to the Deans Office Support Specialist
- Name
- Email Address
- Employee ID (if exists)
- If the candidate is currently employed with UND
- If a student, are they work study?
- Salary / Hourly Wage offered
- Funding Source
- Position Number

Deans Office Support Specialist will review and provide to the SSC for completion.
SSC will complete the background check & start if the I9 process if necessary.
Once the background check & I9 process are complete, the SSC will enter the information into HRMS.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Contact the Deans Office Support Specialist to start the coordinate the process with the Shared Service Center (SSC).

The Chair will complete a Request to Appoint form.
Once signed off by the Chair and Dean it can be sent with the candidate’s CV and draft Letter of Understanding (LOU) to Academic Affairs Officer for review/approval
Once approved, Deans Office Support Specialist sends the signed Request to appoint form, candidates Curriculum Vitae and LOU to SSC to process in HRMS.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Please see the details on the timeline and required materials on the Provost's Office website.

The Dean's Office Support Specialist will coordinate the process for the college-level review.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Send the information to the Faculty Support Manager to prepare the job announcement.

CEM Contact: Faculty Support Manager

Following the UND staff handbook, employees with supervisory responsibilities must approve the time worked each pay period and attest the time record is accurate. Therefore only an employee's supervisor should be approving the time for any hourly employee. The Faculty Support Manager will be the main contact for questions regarding Tlab.

CEM Contact: Faculty Support Manager

P-Cards

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Contact: Dept Support Specialists

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Utilize the store pickup option at applicable suppliers, such as Lowe’s.

Ordering from a new supplier you are not going to use in the future.
When there is an emergency (need item within 72 hours), or for customized items that can’t be purchased through Jaeggar.
Contact the Dept Support Specialist if there is a question on the proper payment method.

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Supplier

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The supplier tile displays the punchout and hosted catalogs set up through Procurement & Payment Services; therefore, supplier tiles cannot be customized.

To find contact info for the supplier, open the PO in Jaggaer. Click ‘more info’ next to their name. Click the supplier tab for phone number, web address, or email.
- You can also search for the supplier in the ‘search bar’ and look at the summary page.

Suppliers have the option to register within Jaggaer, unfortunately some have chosen to not participate.
Use the PCard for purchases with these suppliers.

Grant Management

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For Grants – contact your Grant Manager.
For Appropriated and Local funding – contact the CEM Faculty Support Manager.

CEM – contact the Grant Manager/Resource Analyst.
IES – contact the IES Grant Manager.

Other Items

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Send the following items to Dept Support Specialists to create a Payment Request Form within Jaggaer.

Copy of the Invoice which includes the Supplier Invoice # & Date
Business purpose
Ship To Address (Dept that received the item)
Funding Information

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide details to the Dept Support Specialists

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide details to the Presidents Office

Utilize a charge account at the local store. Submit the invoice to the CEM Faculty Support Manager or the IES Grant Manager to complete the purchase. If immediate payment is necessary, use the PCard.

Contact the supplier to request the correct item and ask if the wrong item should be returned.
To find contact information for the supplier, either click ‘more information’ by their name in the PO or type the supplier’s name on the search bar and look at the summary tab.
How is the return paid for?
- If you want to keep the incorrect item, submit the invoice for payment (DO NOT enter a new order).

Paying out of pocket should be avoided if possible. You may be charged sales tax, which cannot be reimbursed.
See ‘Travel, Expenses & Reimbursements’.
Send an email with the following information :
- Appropriate receipts.
- Employee Name & EMPL ID.

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Funding String (Project/Fund Number) that will be paying for each item.

The Shared Service Center will then complete the entry in the PeopleSoft Travel & Expense module.
- If you return the item, the supplier generally sends a Return Material Authorization (RMA) to ship it back.

Purchase at the lower price and document the savings for future audits.
Contact Procurement & Payment Services to resolve the pricing within the catalog.

Facilities

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Provide this information to the CEM Facility & Library Manager.

CEM Contact: CEM Facility & Library Manager

Work with the CEM Facility & Equipment Manager to obtain key or card access

The requestor should provide the following information:

Their first and last name as it appears on their ID card. Students must have authorization from a faculty member or their supervisor in order for access to be granted.
Their ID number and card number (01, 02, 03 etc.).
The building name and door or room number that the person needs access to must be listed.

Once the requestor has their key and/or card access, the following security and access control are stressed.

Key and ID card are the property of the university and there are replacement fees if they are lost. If you lose a key, the lock shop will have to re-core the lock and this is expensive. If your key opens multiple doors, all of those will have to be re-cored.
You may not share your key or loan it to anyone else. It is against university policy to use your key or card to give access to others who do not have access. Doors that are locked cannot be propped open.
When you are no longer enrolled or employed at UND you must return your keys and ID card. When you return your keys you will be given a pink receipt. Please scan or photograph that receipt and email it to the CEM Facility and Equipment Manager

CEM Contact: CEM Facility & Library Manager

Provide the Department Support Specialist your requirements to assist in finding a room.

The Department Support Specialist will utilize the below tools for reserving rooms:

UND Scheduling & Event Information
Utilize the Outlook calendar room as most conference rooms start with “UND” in the address book. Such as “UND Twam”, "UND Gamble”, “UND Facil”.

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Provide the Administrative Support Specialist your requirements and they will assist in finding a room.

The Administrative Support Specialist will utilize the below tools for reserving rooms:

UND Scheduling & Event Information
Utilize the Outlook calendar room functionality as most conference rooms start with “UND” in the address book. Such as “UND Twam”, "UND Gamble”, “UND Facil”.

CEM Contact: Administrative Support Specialist

Research Support

Work with the Grant Manager/Resource Analyst in the Research Support Unit.

CEM Contact: Grant Manager/Resource Analyst

General

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Please bring these items to the Solberg Student Success Center.

CEM Contact: Administrative Support Specialist

The Administrative Support Specialist can assist with this.

CEM Contact: Administrative Support Specialist

The Dept Support Specialists can assist faculty with these needs.

CEM Contact:

agnes.carlson@UND.edu
Upson II
Grand Forks, ND 58202-8155

joseph.egan@UND.edu
701.777.3876
Upson II Room 260 / 266
Grand Forks, ND 58202-7101

joseph.melicher@UND.edu
Upson II
Grand Forks, ND 58202-8155

Review Calendars for availability
Create Calendar invite with an available room or remote access
Attach appropriate content to the invite

CEM Contact:

ronald.ahlstrom@UND.edu
Upson II
Grand Forks, ND 58202-8155

Contact the Outreach Recruiting and Retention Specialist

CEM Contact: Outreach Recruiting and Retention Specialist

Work with the Faculty Support Manager to obtain the key and walk through the odometer requirements.

CEM Contact: Faculty Support Manager

If you see something missing from this list of FAQs, please send an email to the Faculty Support Manager and we will make sure to add it. Over time, we will grow the information on this page and hope to provide all the information, policies, and procedures that faculty and staff need to do their jobs effectively and efficiently.

CEM Contact: Faculty Support Manager

Faculty & Staff Resources

Jaggaer Login

Forms

Travel, Expenses and Reimbursements

How do I get reimbursed for a UND business trip?(Open this section)

CEM Contact

How do I get reimbursed for a department expense on my personal account?(Open this section)

CEM Contact

Budgets and Finance

What are my fund balances?(Open this section)

CEM Contact

What fund should I use for purchase?(Open this section)

CEM Contact

Academic Support

Who assigns advisors to students?(Open this section)

Undergraduate Students

Graduate Students

Where should I direct a student who needs a permission number for a class?(Open this section)

Who can help me print exams, project reports, etc.?(Open this section)

How do I appoint a Graduate Teaching or Research Assistant?(Open this section)

How do I obtain a list of recent graduates from my program?(Open this section)

Who is updating status sheets?(Open this section)

How do I change course/instructor information in Campus Connection?(Open this section)

How can I get assistance with preparing and printing student award certificates?(Open this section)

How do I get student awards processed?(Open this section)

Who can contact parents of seniors to get photos for annual award banquet?(Open this section)

Who can send out an email to all students in my program?(Open this section)

Who can help me compile ABET assessment data?(Open this section)

How do I order books and kits for my Undergraduate class?(Open this section)

How do I post a sign in my classroom canceling class because I am sick?(Open this section)

HR and Payroll

What items need to be handled before a new employee starts?(Open this section)

What items need to be handled before an employee leaves UND?(Open this section)

How do I make changes to an employee's position (salary/pay rate, title, department, reporting, etc.)?(Open this section)

How do I change the funding for a position?(Open this section)

What is the process for assigning overloads or additional duties to a faculty member?(Open this section)

How do I pay a faculty member for course development or additional teaching duties?(Open this section)

How do I recruit for a new faculty position?(Open this section)

How do I recruit for a new staff position?(Open this section)

How do I recruit for a new temp or part-time position?(Open this section)

How do I hire a new faculty or staff position after the search process is complete?(Open this section)

What is the process for hiring part-time adjunct faculty?(Open this section)

What is the process for applying for tenure or promotion?(Open this section)

How do I advertise for a student position?(Open this section)

Who can provide assistance in approving my student's time within Tlab?(Open this section)

P-Cards

How do I place an order for something I need urgently (24-72 hrs)?(Open this section)

What are the guidelines for using P-Cards?(Open this section)

Supplier

How do I customize supplier tiles?(Open this section)

Where can the proper supplier contact information be found in Jaggaer?(Open this section)

Why can’t certain suppliers be added to Jaggaer (i.e., Menards)?(Open this section)

Grant Management

How can I get up-to-date expense tracking?(Open this section)

How do I get the financial information for my grants?(Open this section)

Other Items

How do I pay an invoice that did not have a Purchase Order within Jaggaer?(Open this section)

Who can assist me in ordering food for an event?(Open this section)

Who sends flowers/plants to grieving faculty/staff members?(Open this section)

I am fabricating a unique item. What do I do if I need to shop at a local store to look at in-stock components?(Open this section)

How do I return an item that was sent incorrectly?(Open this section)

How do I get reimbursed if I have to pay out-of-pocket?(Open this section)

What do I do if the price in Jaggaer is higher than elsewhere?(Open this section)

Facilities

How do I report a broken tile, leaking faucet, uncleaned bathroom, etc.?(Open this section)

How do I request a key or electronic door access?(Open this section)

How do I reserve a classroom?(Open this section)

How do I reserve a conference room?(Open this section)

Research Support

General

Where do I report a lost/found item?(Open this section)

Who can provide me general assistance to find the information I need on campus?(Open this section)

Who can provide me assistance with printing or making copies?(Open this section)

How do I schedule a meeting with the Dean's Office staff?(Open this section)

How do I request a list of scholarship awardees?(Open this section)

Who do I contact to use the CEM pickup?(Open this section)

Why isn't my question answered here?(Open this section)